Cloud Document Management

“We help our clients make more money”

We help to grow your business by transforming the way you communicate and collaborate with your clients. Our easy to use Cloud Document Management solution has bank grade security and will convert your business to a safe, secure and completely paperless environment, saving you time and money, and ensuring that you can interact instantly, securely and professionally with your clients.

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Document Management Solutions

Document Management

Create a completely secure, paper-free document storage and management solution – it will change your life!
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Secure Client Portal

Imagine your entire document library is secure and easily accessible to all your staff as well your clients.
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Web Forms

GreatSoft’s Document Management System can assist you creating Web Forms.
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Bulk Mailing

Direct Marketing delivered directly to your clients and prospects.
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Online Appointments

Would you like your business to be on the forefront of technology and customer service by making your business accessible for bookings 24/7 a week?
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Calculate how much money your time is worth!

We will save you 4-12 hours per person per month.

Enter your number of billable employees:

 

Document Management

GreatSoft supports 3 Levels of Document Management (DM), from the most simple level to the advanced use of Microsoft Sharepoint. All 3 versions are accessible from anywhere on any device.
The first level of DM is to allow your firm to store and share secure documents with your clients and prospects. The product used to deliver this service is GreatSoft CRM and Nimbus Secure Document Exchange portal.
Level 2 is a combination of level one but adding in the actual document storage in the open source version of Microsoft Sharepoint. This is suitable for most smaller firms and provides good security and easy access to all client data for your entire team.
Level 3 DMS is aimed at delivering both Level 1 and 2 features plus a powerful full featured DM system, accessible either from the firms Onsite network servers or available in the cloud. This product should satisfy 90% of most firms Document storage, Archiving and sharing needs.

Specifications

Features
  • Online Editing and Viewing for key document types (inc .xlsx .docx)
  • PDF file conversion for key document types with Digital Document Signing (DDS)
  • MS Office add-ins offer integration directly to CDM
Benefits
  • Fully versioned file system with automatic document versioning.
  • Permanent Archive with managed auto-Archiving.

Specifications

Features
  • Provides your clients access to their own secure Client Portal
  • Allows you to securely store, access and share files with your clients anytime, anywhere
Benefits
  • Clients can maintain their own contact details through their portal
  • Portal becomes a workspace where Clients can also edit and create documents online

Secure Client Portal

Simply invite your clients to accept this medium of communication and instantly take your business to the next level. Whether you are sharing Financial Statements or getting your client to sign off on their Tax Return, your communication is secure and fully audited for peace of mind.

GreatSoft’s Secure Client Zone allows for Document Conversations / Collaboration / 3rd party file sharing as well as Digital Document Signatures, with the document never leaving the Client Zone.

Web Forms

Imagine being able to request information from your clients with a few clicks of a button. Take your Client take on Sheet and turn it into an interactive checklist. This checklist allows your clients to select pre-determined answers or alternatively give text based answers to questions of your choice.

A nifty file uploader option also allows you to retrieve specific documents from your clients for something like a tax return or verification of identity. With GreatSoft CDM’s Smart Webforms and Checklists, this is all possible and easily manageable.

Specifications

Features
  • Customise templates and webforms to your own requirements
  • Track email responses; see when your clients received the original email and who has responded
  • Fast track with standard pre-built Webform templates
Benefits
  • Automatic reminders which continue to remind your client until they respond
  • Schedule auto repeating packages with checklists to request data (ideal for receiving compliance work)

Specifications

Features
  • Send emails to one Client, all Clients, or a filtered selection of Clients
  • Link to stored documents in the GreatSoft CDM System
Benefits
  • Forward schedule mailouts to automatically occur on a future date
  • Invite Clients to your Conference events or just share with them information you think they need to know

Bulk Mailing

Email marketing is becoming more difficult especially with the introduction of the POPI Act, where emails must be “optioned in” rather than “optioned out of”.

Using GreatSoft CDM, any direct marketing you wish to share with your clients and prospects will be delivered to them directly, without most of your mails being deleted as junk even before they have been opened.

Advanced filtering and standard view creation, allows you to get the most of your data and interact with the people that matter.

Online Appointments

GreatSoft’s online appointments software manages tens of thousands of appointments per month for businesses all over the world. This state of the art system also allows you to create conferences, assign venues with specific seat counts. Invite your clients to these conferences and let the GreatSoft system automatically manage your attendees as well as manage the guest list when your venues capacity has been reached.

Specifications

Features
  • Schedule meetings online with your clients
  • Use planner to reserve resources and rooms when setting up conferences or meetings
  • Publish staff availability to your clients
Benefits
  • Centrally managed conference events with automated waiting lists
  • Email notifications for local calendar updates

What customers are saying about GreatSoft

“I must tell I have worked on a number of systems and your corporate tax module is far superior to any system that we have tried.”

Stephen O'Reilly

The South African Tax Company

See who is taking practice management into the cloud

Have any questions?

086 147 3281 info@greatsoft.co.za
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086 147 3281 info@greatsoft.co.za

086 147 3281 info@greatsoft.co.za