Within 12 months of the proclamation of the POPI Act we will all need to comply with this act. This is going to require some far reaching changes in the way that we all manage and deal with our clients data. We have been encouraging our clients to prepare early and to start implementation now. This will give them a head start over the other firms who do not have easy access to our software tools.
I want to focus on 2 areas today, firstly the way we deliver Annual Financial statements and Tax returns, and secondly the way we exchange data from, and with, our clients.
Once the POPI Act is in place we will have no choice but to comply, however there is no reason not to start managing this process today. GreatSoft have been encouraging our clients to prepare early and to start implementation now. This will give them a head start over the other firms who do not have easy access to these tools.
In Summary – these tools works like a secure Drop box & Document Management system rolled into one, You can send your clients tax returns to a secure portal and then have a Skype-type collaborative conversation on that file. That conversation will remain with the file for the life of the file ensuring integrity and future continuity when managing your clients tax affairs. In addition to this you could send out requests for Tax-type information (e.g. sources of income or allowable deductions), TO ALL YOUR CLIENTS AT ONCE. This communiqué becomes on online interactive experience between the client and the tax team to ensure that the information is submitted timeously.
This tool is totally integrated to your GreatSoft CRM system allowing you to have instant access to your existing client contacts.
GreatSoft recently licensed Nimbus Secure Document Exchange, which is a product that is unique in South Africa,. This suite of software not only reduces risk when sharing information with clients, but also improves the integrity of the data shared between you. For more information on this product see this link: http://www.nimbushome.com/